Sometimes interpreting services are needed unexpectedly. Meetings may be scheduled at the last minute, emergencies may arise, or organizations may suddenly realize language support is needed for an important event.
Fortunately, short notice interpreting requests can often still be accommodated depending on interpreter availability, location, and the languages required.
Can Interpreting Services Be Scheduled on Short Notice?
Yes. In many cases, interpreting services can be scheduled with very little advance notice — sometimes even minutes before a meeting or event begins.
The biggest factor is usually interpreter availability and whether interpreters can realistically be scheduled and arrive on time for the assignment.
Because of this, providing as much advance notice as possible is always recommended.
Is There an Additional Fee for Short Notice Requests?
In most cases, there is no additional fee simply because the interpreting request is made on short notice.
However, urgent scheduling can sometimes become more challenging depending on:
- The language needed
- The number of interpreters required
- The size of the event
- The location of the assignment
- The time of day the request is made
- Whether travel is involved
As soon as the request is scheduled, work begins immediately to arrange interpreter coverage for the event.
Why Advance Notice Is Still Recommended
Although short notice interpreting requests can often be covered, scheduling at least 24 hours in advance is strongly recommended whenever possible.
Advance notice helps allow time for:
- Interpreter scheduling
- Travel coordination
- Language matching
- Meeting preparation
- Equipment coordination if needed
Additional preparation time also helps reduce scheduling pressure and improves flexibility if unexpected changes arise.
Larger Events Usually Require More Planning
The larger the event and the more languages required, the more important advance planning becomes.
Events involving multiple interpreters or several languages often require additional coordination and scheduling.
Examples may include:
- Conferences
- Public meetings
- Trainings
- Community events
- Government meetings
- Large seminars
Providing additional lead time helps increase the likelihood of securing the appropriate interpreters for the assignment.
What Happens If There Are Coverage Challenges?
If there are any concerns regarding interpreter availability or scheduling, your Service Representative will notify you as quickly as possible.
Reliable Translations, Inc. works hard to accommodate urgent interpreting requests and can often cover assignments even under tight timelines.
Professional Interpreting Services in ANY Language
At Reliable Translations, Inc., we provide professional interpreting services in ANY language for meetings, conferences, trainings, public events, medical appointments, legal matters, school meetings, and more.
Whether your request is scheduled far in advance or needed urgently, our team works to support clear and professional communication every step of the way.